This article will guide you through the process or creating a profile in Print&Share CQ that will print all the documents for your clients, but simultaneously archive the print outs as PDF files.
This article assumes that you know how to create a basic profile with printing functionality.
This could be useful when printing orders or notes and having them stored in a folder for backup, as a worst case scenario that a helpdesk officer can do a lookup if somebody calls and do a reprint.
Another situation could be to actually archive all prints, e.g. invoices. Or you might be in the middle of hardware and/or software migration and you want to have the pdf files as a temporary backup.
This comes in handy in many situations.
Print&Share CQ configuration
- First log in to the admin panel using a web browser.
- Navigate to
Manage > Workflow > Profiles
- Create a profile by clicking Create new and give the profile a name.
- Scroll down to the Channels section, select the Printer-option and click the Add Channel button.
This will add a channel with printing functionality to the profile.
- In the Channels section, select the File-option from the dropdown and click the Add Channel button.
This will add a channel with file printing functionality to the profile.
- So far we have two channels: one with print and another with file print functionality.
Click the pencil-icon to edit the File print channel.
- At the File Settings-section, you will see that PDF is the default file format. Edit the path by clicking the
...-button after the
File destination:label. This will allow you to save the documents to a specific folder on the server where P&S CQ is running, or a network folder accessible for the service.
- Scroll to the top and click Save.
- You now also edit the Print-channel and select the desired printer.
- Save your configuration.
Now when clients print to shared Print&Share CQ print driver, the job will be processed by the only profile we just created. Jobs will be printed and simultaneously archived as PDF files to the destination configured.