Print all incoming jobs and archive them as PDF simultaneously

This article will guide you through the process or creating a profile in Print&Share CQ that will print all the documents for your clients, but simultaneously archive the print outs as PDF files.

This article assumes that you know how to create a basic profile with printing functionality.

This could be useful when printing orders or notes and having them stored in a folder for backup, as a worst case scenario that a helpdesk officer can do a lookup if somebody calls and do a reprint.
Another situation could be to actually archive all prints, e.g. invoices. Or you might be in the middle of hardware and/or software migration and you want to have the pdf files as a temporary backup.

This comes in handy in many situations.

Print&Share CQ configuration

  1. First log in to the admin panel using a web browser.
  2. Navigate to Manage > Workflow > Profiles
  3. Create a profile by clicking Create new and give the profile a name.
  4. Scroll down to the Channels section, select the Printer-option and click the Add Channel button.
    This will add a channel with printing functionality to the profile.
  5. In the Channels section, select the File-option from the dropdown and click the Add Channel button.
    This will add a channel with file printing functionality to the profile.
  6. So far we have two channels: one with print and another with file print functionality.
    Click the pencil-icon to edit the File print channel.
  7. At the File Settings-section, you will see that PDF is the default file format. Edit the path by clicking the ...-button after the File destination: label. This will allow you to save the documents to a specific folder on the server where P&S CQ is running, or a network folder accessible for the service.
  8. Scroll to the top and click Save.
  9. You now also edit the Print-channel and select the desired printer.
  10. Save your configuration.

Now when clients print to shared Print&Share CQ print driver, the job will be processed by the only profile we just created. Jobs will be printed and simultaneously archived as PDF files to the destination configured.